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CommunityEvents CoordinatorCity of Ridgefield, WA Updated: 7/2021 CITY OF RIDGEFIELD, WA JOB DESCRIPTION COMMUNITY EVENTS COORDINATOR Department: Administration Pay Grade: 103 FLSA Status: Non-Exempt GENERAL PURPOSE Develops and implements City-sponsored events in support of the City of Ridgefield’s efforts to create community, enhance quality of life for all residents, support local businesses and keep the historic downtown vibrant. The event coordinator provides leadership in every aspect of the events including creating activities, preparing venue, managing vendors and overseeing happenings on the day of the events. Helps to promote events through marketing and media relations materials and communication with the public to include special Holiday events, summer community events, the State of the City, and First Saturdays. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management staff. Provides leadership and coordination for the events team. Oversees contactors and a seasonal employee during the summer month (height of the event season). ESSENTIAL JOB FUNCTIONS Essential duties are not intended to be an exhaustive list of all responsibilities, duties, and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned. • Coordinates staff members and committee members to actively develop and implement downtown revitalization through community events and special activities. • Helps to maintain current event marketing including website and social media updates, new story development, and news publications. • Develops positive working relationships with other local businesses, Public Schools, civic leagues, non-profit organizations, community members and City partners for participating in the planning, sponsorship or participation in events. • Recruits, manages, and directs volunteers to assist in the execution of City events, decorations, projects, etc. • Prepares and manages budget for events within established City budget. Purchases all supplies needed for events, including tents, sound equipment, movie projectors, items needed for fund raising, prizes for challenges, food and beverages, and any other items necessary for City events. • Community Relations Coordinator Page 2 of 3 City of Ridgefield, WA Updated: 7/2021 EDUCATION AND EXPERIENCE REQUIREMENTS Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Education: High School education and/or equivalent. Associates Degree or two years of college level courses in Public Relations, Communications, or a related field preferred. • Experience: Four year’s prior experience coordinating a variety of events with much public contact. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: • State law as it pertains to event management responsibilities. • Audio/visual systems and best practice for use at a variety of venues. Skill in: • Listening actively, giving full attention to what others are saying, taking time to understand, and asking questions. • Communicating effectively in writing as appropriate for the audience. • Maintaining awareness of others’ reactions and understanding their point of view. • Coordinating and adjusting actions in relation to others. • Managing own time and the time of others. • Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, and approaches to problems. • Identifying complex problems and reviewing related information to evaluate options and implement solutions. • Bringing others together and trying to reconcile differences. • Understanding the implications of new and old information. • Adjusting appropriately and working through different problems, issues, errors, or unexpected changes. • Keeping multiple, concurrent events moving forward with high quality. • Using small office equipment and computers. Ability to: • Perform basic Math (add, subtract, multiply, and divide). • Read, write, speak, and understand English, write clearly, effectively present ideas and document activities, and read and interpret written information. • Make announcements and other short presentations during events. • Perform all tasks with ongoing follow-through to assure steps are taken to successfully plan and execute events. All employees are expected to work in a manner consistent with the City of Ridgefield’s Team Philosophy; specifically: work and act as a team player in all interactions with other city employees; provide a high level of customer service at all times; project and maintain a positive image with those contacted in the course of work; develop and maintain collaborative and respectful working relationships with team members and others; and consistently provide quality service. Community Relations Coordinator Page 3 of 3 City of Ridgefield, WA Updated: 7/2021 WORKING CONDITIONS Full time schedule in the office and managing community events during weekend hours at least one Saturday per month, and occasionally during the evening. PHYSICAL DEMANDS • The work is medium work which requires exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. • The following physical abilities are required: standing, walking, sitting, using hands and fingers to handle or feel, reaching with hands and arms, climbing, balancing, stooping, kneeling, crouching, crawling, talking, hearing, and smelling. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. As every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may reasonably be considered incidental in the performing of their duties as though they were included in this job description. I have read and understand this classification description and hereby certify that I am qualified to perform this job, with or without reasonable accommodation. _____________________________________ __________________________________ Employee Signature Date _____________________________________ __________________________________ Supervisor (or HR) Signature Date